5 Best Invoicing Software for Graphic Designers in 2025 | Avoid this Mistakes

As a graphic designer, it is crucial to save every penny. To help you make an informed decision, we have compiled a list of the top 5 invoicing software for graphic designers.

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Best 5 Invoice Software for Graphic Designers
Best 5 Invoice Software for Graphic Designers

There are three responses to a piece of design – yes, no, and WOW! Wow is the one to aim for.” 

Milton Glaser

5 best invoicing software for graphic designers

This is an updated list of 5 invoicing software for graphic designers in 2025.

Top invoicing software for graphic designers

Unlimited Professional Invoice Templates
Free Forever!
Multiple unique features

4.8

100 Free Invoice Templates
$9/month
Free Plan Available!

4.5

Professional Invoice Templates
$6,67/month
Free Plan Available!

4.5

4 Professional Invoice Templates
$10/month
Free Plan Available!

4.3

3 invoices per month for free
$15/month
Free Plan Available!

4.3

1. Zoho Invoice: The best free invoicing tool for graphic designers

Free invoicing software for graphic designers

Unlimited Professional Invoice Templates
Free Forever!
Multiple unique features

4.8
Pros
  • Easy to use
  • Customizable
  • Time-saving features
  • Integration with other Zoho apps
  • Excellent customer support
Cons
  • Limited free plan
  • Steep learning curve for advanced features
  • Limited integrations

Benefits of using Zoho Invoice

  • Easy invoicing: With Zoho Invoice, you can create and send invoices quickly and easily. The software comes with a variety of templates and customization options, allowing you to create professional-looking invoices that reflect your brand.
  • Automated invoicing: Zoho Invoice can automate many aspects of the invoicing process, including sending reminders, setting up recurring invoices, and accepting online payments. This can save you time and help ensure that you get paid on time.
  • Expense tracking: Zoho Invoice comes with powerful expense tracking features that allow you to keep track of your business expenses and generate expense reports. This can help you monitor your spending and make informed financial decisions.
  • Time tracking: The software also includes time tracking features that allow you to track billable hours for your clients. This can help you accurately bill your clients and ensure that you get paid for all of the work you do.
  • Integration with other Zoho apps: Zoho Invoice integrates seamlessly with other Zoho apps, including Zoho CRM and Zoho Books. This can help you streamline your business processes and improve your overall productivity.
  • Mobile app: Zoho Invoice has a mobile app that allows you to manage your invoices and expenses on-the-go. This can be especially useful if you need to send invoices or track expenses while you’re out of the office.

Pricing plans

Zoho Invoice provides an exceptional invoice platform, free of charge! There are no hidden advertisements, binding agreements, or concealed costs. The esteemed company aims to support diligent self-employed individuals, entrepreneurs, and small to medium enterprises (SMEs) by providing an impressive invoicing system completely free of charge.

Zoho Invoice was among their initial products. Since their launch, the enterprise has expanded its services to include areas such as accounting, expense reporting, subscription billing, inventory management, and payroll, thereby securing a reliable income source. However, as the company continues to extend its reach to more businesses higher up the value chain, it has chosen to express gratitude to the SME community, which played a significant role in the company’s growth.

2. Moon Invoice: The best cheap invoicing tool for graphic designers

Cheap invoicing software for graphic designers

Professional Invoice Templates
$6,67/month
Free Plan Available!

4.5
Pros
  • User-friendly interface
  • Customizable templates
  • Invoicing automation features
  • Multi-currency support
  • Mobile app
Cons
  • Limited integrations
  • Poor reporting capabilities
  • Slow support

Benefits of using Moon Invoice

  • Easy Invoicing: Moon Invoice makes invoicing easy by providing a simple and intuitive interface. You can easily create, send, and manage your invoices in one place.
  • Professional Invoices: With Moon Invoice, you can create professional-looking invoices that represent your business well. You can customize your invoices with your logo, branding, and payment terms.
  • Time-Saving Features: Moon Invoice has time-saving features that help you automate your invoicing process. You can set up recurring invoices, automatic reminders, and payment tracking.
  • Secure Payment: Moon Invoice supports secure payment options such as PayPal, Stripe, and Authorize.net. This ensures that your customers can easily make payments and that your financial data is secure.
  • Mobile Access: Moon Invoice has a mobile app that allows you to create and manage invoices on the go. You can access your invoices, estimates, and reports from anywhere.
  • Expense Tracking: Moon Invoice helps you track your expenses by allowing you to add expenses to your invoices. This helps you keep track of your business expenses and makes it easier to prepare your taxes.
  • Reporting and Analytics: Moon Invoice provides detailed reports and analytics that help you track your business performance. You can track your invoices, expenses, and payments to gain valuable insights into your business.

Pricing plans

Moon Invoice offers flexible pricing plans that cater to businesses of all sizes. Here’s a breakdown of Moon Invoice’s pricing plans:

  1. Starter Plan: The Starter Plan is designed for graphic designers and small businesses. It costs $4.99 per month and allows you to create up to 20 invoices and quotes. You can also access basic features like expense tracking and reporting.
  2. Professional Plan: The Professional Plan is suitable for growing businesses. It costs $9.99 per month and allows you to create unlimited invoices and quotes. You also get access to features like time tracking, recurring invoices, and custom templates.
  3. Custom Plan: If you have unique invoicing needs, you can opt for a Custom Plan. Moon Invoice offers tailored plans that can include advanced features like multi-user access, custom integrations, and priority support. The pricing for Custom Plans varies based on your specific requirements.

All of Moon Invoice’s pricing plans come with a 7-day free trial, so you can try out the software before committing to a plan. Additionally, Moon Invoice offers a 30-day money-back guarantee, so if you’re not satisfied with the software, you can get a full refund.

3. Invoice Home: 100 free invoicing templates for graphic designers

100 free invoicing templates for graphic designers

100 Free Invoice Templates
$9/month
Free Plan Available!

4.5
Pros
  • User-friendly interface
  • Customizable templates
  • Multiple payment options
  • Advanced features
  • Affordable pricing
Cons
  • Limited customization options
  • Limited integrations
  • Limited mobile functionality
  • Limited reporting and analytics

Benefits of using Invoice Home

Invoice Home is an online invoicing software that offers a range of benefits to businesses. Here are some of the benefits of using Invoice Home:

  1. Easy to Use: Invoice Home is incredibly easy to use, even for those with little to no experience in accounting or invoicing. Its simple and intuitive interface makes it easy to create and send invoices in just a few clicks.
  2. Customizable Invoices: With Invoice Home, you can create customized invoices that match your brand. You can choose from a variety of templates and customize them with your logo, colors, and fonts.
  3. Time-Saving Features: Invoice Home offers a range of time-saving features that help automate your invoicing process. You can set up recurring invoices, schedule payment reminders, and track expenses.
  4. Secure Payments: Invoice Home supports secure payment options like PayPal and Stripe, making it easy for your clients to pay you online. Additionally, Invoice Home’s SSL encryption ensures that all of your financial data is secure.
  5. Accessible Anywhere: Invoice Home is a cloud-based software, which means you can access your invoices from anywhere with an internet connection. You can also use Invoice Home on any device, including your laptop, tablet, or smartphone.
  6. Affordable Pricing: Invoice Home offers affordable pricing plans that cater to businesses of all sizes. You can choose a plan that suits your needs and budget, with prices starting at just $5 per month.
  7. Reports and Analytics: Invoice Home provides detailed reports and analytics that help you track your business performance. You can view reports on invoicing, payments, and expenses to gain valuable insights into your business.

Pricing plans

Invoice Home offers flexible pricing plans that cater to businesses of all sizes. Here’s a breakdown of Invoice Home’s pricing plans:

  1. Free Plan: The Free Plan allows you to create and send up to 3 invoices per month. You can also access basic features like customizable templates, secure online payments, and expense tracking.
  2. Basic Plan: The Basic Plan costs $5 per month and allows you to create and send up to 15 invoices per month. You also get access to additional features like unlimited estimates, automatic payment reminders, and recurring invoices.
  3. Standard Plan: The Standard Plan costs $15 per month and allows you to create and send up to 40 invoices per month. You also get access to advanced features like custom branding, time tracking, and detailed reports and analytics.
  4. Premium Plan: The Premium Plan costs $25 per month and allows you to create and send unlimited invoices. You also get access to premium features like multi-currency support, team collaboration, and priority customer support.

All of Invoice Home’s pricing plans come with a 14-day free trial, so you can try out the software before committing to a plan. Additionally, Invoice Home offers a 30-day money-back guarantee, so if you’re not satisfied with the software, you can get a full refund.

4. Invoice Simple: Best invoice app for graphic designers

Best invoice app for graphic designers

3 invoices per month for free
$15/month
Free Plan Available!

4.3
Pros
  • User-friendly interface
  • Customizable templates
  • Time-saving automation
  • Mobile app
  • Affordable pricing
Cons
  • Limited features
  • No time tracking
  • Limited payment options
  • Limited reporting and analytics

Benefits of using Invoice Simple

Invoice Simple is an online invoicing software that offers a range of benefits to businesses. Here are some of the benefits of using Invoice Simple:

  1. Easy to Use: Invoice Simple is designed to be user-friendly, even for those who are not tech-savvy. You can create and send invoices in minutes, without the need for complicated software or training.
  2. Customizable Invoices: With Invoice Simple, you can create customized invoices that reflect your brand. You can choose from a range of templates, add your logo, and customize the layout to match your preferences.
  3. Time-Saving Features: Invoice Simple offers a range of time-saving features that help you streamline your invoicing process. You can set up recurring invoices, schedule payment reminders, and track expenses.
  4. Secure Payments: Invoice Simple supports secure payment options like PayPal and Stripe, making it easy for your clients to pay you online. Additionally, Invoice Simple’s SSL encryption ensures that all of your financial data is secure.
  5. Mobile App: Invoice Simple offers a mobile app that allows you to create and send invoices on-the-go. You can also track expenses, manage clients, and view reports from your smartphone or tablet.
  6. Affordable Pricing: Invoice Simple offers affordable pricing plans that cater to businesses of all sizes. You can choose a plan that suits your needs and budget, with prices starting at just $6 per month.
  7. Reports and Analytics: Invoice Simple provides detailed reports and analytics that help you track your business performance. You can view reports on invoicing, payments, and expenses to gain valuable insights into your business.

Pricing plans

Invoice Simple offers three pricing plans that cater to businesses of all sizes. Here’s a breakdown of Invoice Simple’s pricing plans:

  1. Starter Plan: The Starter Plan is free and allows you to create and send unlimited invoices to up to 5 clients. You can also access basic features like customizable templates, expense tracking, and online payments.
  2. Professional Plan: The Professional Plan costs $15 per month and allows you to create and send unlimited invoices to an unlimited number of clients. You also get access to additional features like recurring invoices, payment reminders, and custom branding.
  3. Premium Plan: The Premium Plan costs $50 per month and includes all of the features of the Professional Plan, plus advanced features like time tracking, team management, and detailed reporting and analytics.

All of Invoice Simple’s pricing plans come with a 14-day free trial, so you can try out the software before committing to a plan. Additionally, Invoice Simple offers a 30-day money-back guarantee, so if you’re not satisfied with the software, you can get a full refund.

5. Invoice Ninja: Professional invoice templates for graphic designers

Professional invoice templates for graphic designers

4 Professional Invoice Templates
$10/month
Free Plan Available!

4.3
Pros
  • Open-source
  • Feature-rich
  • Customizable
  • Payment integrations
  • Self-hosting option
Cons
  • Steep learning curve
  • Limited mobile app
  • Limited reporting
  • Limited customer support
  • Insufficient branding options

Benefits of using Invoice Ninja

Invoice Ninja is a popular invoicing software that offers a range of benefits to businesses. Here are some of the key benefits of using Invoice Ninja:

  1. Customizable Invoices: With Invoice Ninja, you can create customized invoices that reflect your brand. You can choose from a range of templates, add your logo, and customize the layout to match your preferences.
  2. Time-Saving Features: Invoice Ninja offers a range of time-saving features that help you streamline your invoicing process. You can set up recurring invoices, schedule payment reminders, and track expenses.
  3. Multiple Payment Options: Invoice Ninja supports multiple payment options, including credit card payments, PayPal, and bank transfers. This makes it easy for your clients to pay you online, no matter where they are in the world.
  4. Client Portal: Invoice Ninja offers a client portal that allows your clients to view their invoices, make payments, and communicate with you. This can help improve communication and reduce the number of payment-related inquiries you receive.
  5. Project Management: Invoice Ninja offers project management features that help you manage your projects and invoices in one place. You can track time, assign tasks, and manage expenses, all from within the software.
  6. Reporting and Analytics: Invoice Ninja provides detailed reports and analytics that help you track your business performance. You can view reports on invoicing, payments, and expenses to gain valuable insights into your business.
  7. Open-Source: Invoice Ninja is open-source software, which means that it’s constantly being updated and improved by a community of developers. This ensures that the software is always up-to-date and secure.

Pricing plans

Invoice Ninja offers four pricing plans, each designed to meet the needs of businesses of different sizes and stages. Here’s a breakdown of Invoice Ninja’s pricing plans:

  1. Free Plan: The Free Plan is designed for graphic designers and freelancers. It allows you to create and send unlimited invoices, set up recurring invoices, and accept online payments. However, it doesn’t offer some of the more advanced features of the paid plans, like time tracking or project management.
  2. Pro Plan: The Pro Plan costs $10 per month and includes all the features of the Free Plan, plus time tracking, project management, and expense tracking. This plan is ideal for small to medium-sized businesses that need more advanced features to manage their invoicing and project management processes.
  3. Enterprise Plan: The Enterprise Plan costs $14 per month and includes all the features of the Pro Plan, plus multi-user support, custom invoice design, and client portals. This plan is ideal for larger businesses with multiple employees and clients.
  4. Ninja Pro Plan: The Ninja Pro Plan costs $20 per month and includes all the features of the Enterprise Plan, plus additional features like proposals, quotes, and recurring expenses. This plan is ideal for businesses that require advanced invoicing and proposal features.

All of Invoice Ninja’s pricing plans come with a 14-day free trial, so you can try out the software before committing to a plan. Additionally, you can get a discount if you choose to pay annually instead of monthly.

FAQs about invoice software for graphic designers

Is there a free invoice software for graphic designers?

Yes, there are many free invoice software options available for graphic designers. The free invoice software for graphic designers that we recommend is Zoho Invoice.

How do graphic designers make invoices?
  1. Your business information: This should include your business name, logo, and contact information such as your address, phone number, and email.
  2. Client information: Include your client’s name and address.
  3. Invoice number and date: Assign a unique invoice number to each invoice you create and include the date of the invoice.
  4. Description of services: Clearly describe the services you provided for the client. Be specific and detailed, including any revisions or changes made to the original scope of work.
  5. Rates or fees: Specify the hourly rate, flat fee, or other pricing structure you agreed upon with your client.
  6. Total amount owed: Add up all the costs associated with the services you provided and specify the total amount owed by the client.
  7. Payment terms: Specify the payment terms, including the payment due date, payment methods accepted, and any late fees or penalties for missed payments.
  8. Contact information: Include your contact information in case the client has any questions or concerns.
  9. Terms and conditions: If you have any specific terms and conditions related to the services you provided, such as ownership of the design files or copyright ownership, make sure to include those in the invoice.
Which technology would help graphic designers bill and invoice clients?

There are several technologies that can help graphic designers bill and invoice their clients more efficiently. Here are a few examples:

  1. Invoicing software: Using an online invoicing software, such as Zoho Invoice, FreshBooks or QuickBooks, can streamline the billing and invoicing process. These software solutions often offer templates and automated features, such as recurring invoices and payment reminders, to help save time.
  2. Payment gateways: Payment gateways, such as PayPal or Stripe, can help facilitate secure online payments. These services can integrate with your invoicing software or website, allowing clients to pay invoices quickly and easily.
  3. Time tracking software: Using time tracking software, such as Toggl or Harvest, can help you accurately track the time you spend on client projects. This can help ensure that you’re billing clients for the correct amount of time, and can also provide valuable data for future project estimations.
  4. Project management tools: Project management tools, such as Asana or Basecamp, can help you keep track of your client projects from start to finish. These tools often include features such as task assignment, file sharing, and communication tools, which can help ensure that projects are completed on time and within budget.

Conclusion

If you’re a graphic designer you may want to save as much money as you can, that’s why we recommend you to use Zoho Invoice as it’s totally free. It provides you with all the features you need regarding invoicing without paying a single penny.

In conclusion, there are many great invoicing software options available for graphic designers. Ultimately, the best invoicing software for you will depend on your specific needs and preferences. Some great options to consider include FreshBooks, QuickBooks, and Wave.

These software solutions offer user-friendly interfaces, automated features, and integrations with other tools to help streamline your invoicing process. Whether you’re a freelancer or a graphic designer, investing in a good invoicing software can help you save time and get paid more efficiently.

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